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Document Controller/Project Administrator - Rail M&E

  • Job added:   17 January 2021
  • Salary:   £30000 - £35000/annum
  • Location:   EC2A, Old Street, Greater London
  • County:   Greater London
  • Job Type:   Permanent
  • Reference:   213025327
  • Company:   CV-Library

We are currently looking to recruit a Document Controller/Project Administrator for a leading M&E contractor for their rail division. To be based at company HQ in Central London and Project Locations (remote working considered during lockdown). 90% of sites are in London.

Working hours: Fulltime 08.00 – 17.30 Mon-Fri

Must have’s:

* Solid experience of the MEP construction industry

* Good experience of Rail (both NR and LUL)

* Very good IT skills with MS suite of software

* Excellent knowledge of document control systems – Asite/Aconex/4Projects etc etc

* Experience of working within the NEC contract parameters (Not commercially/contractually qualified, just au fait with the terminology and processes from a document control and issue standpoint)

* Good organisational skills

* Excellent communication skills both verbal and written


Experience working for Tier 2, sub-contractor

Understanding of Sentinel and the system

Understanding of training requirements within rail from a ‘training matrix’ stand point (au fait with licence holder terminology)

Administration Role & Responsibilities

* Diary and email management for the project director and project teams as and when required.

* Organising internal and external meetings and arranging presentations, documents, equipment and refreshments as required.

* Screening telephone calls, messages, correspondence and documentation and deal where appropriate

* Issuing and dealing with confidential documents and staff issues where appropriate.

* Arranging travel and itineraries.

* Maintaining company electronic filing system.

* Represent the company in a presentable and professional manner.

* Coordinating Office moves

* Ordering stationary

* Ordering PPE

* Managing Holiday Records & Chart

* Ensure Project Directory is up to date

* Site archiving

Document Control Role & Responsibilities

* Read and understand all company EDMS & procedures guide’s for their Project.

* Ensure the team adheres to the project process & procedures and provide guidance when deviation occurs.

* Ensure documents are being assigned to work packages, as per the work packaging guidelines & in tandem with the sub-contractor viewing restrictions.

* QA check all information coming on to the system and process accordingly.

* Ensure all drawings and documents are published to the system are associated to a document transmittal.

* Attend all training provided by the Information Management Team (IMT) as required.

* Download Consultant drawings and documents for Day File and file/hang drawings.

* Update Technical Submission Schedule, Method Statement Schedules, RFI Register, Drawing Register.

* Filing (electronic/hard copy)

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